Privacy policy.

Last updated: 27 October 2025

This Privacy Policy explains how Hanna Kuyoro – Virtual Assistant (“I”, “me”, or “my”) collects, uses, and protects your personal information when you visit my website www.hannakuyoro.co.uk, contact me, or use my services.

1. Who I Am

Business name: Hanna Kuyoro – Virtual Assistant

Business structure: Sole Trader

Email: hannakuyoro@gmail.com

Location: United Kingdom

I provide freelance administrative and virtual assistant services to clients in the UK and internationally.

2. Information This Site Collects

This website is hosted by Squarespace. Squarespace collects personal data when you visit this website, including:

  • Information about your browser, network and device

  • Web pages you visited prior to coming to this website

  • Web pages you view while on this website

  • Your IP address

Squarespace needs the data to run this website, and to protect and improve its platform and services. Squarespace analyzes the data in a de-personalized form.

3. Information I Collect

I may collect and process the following types of personal data:

  • Contact information (such as name, email address, and phone number) when you complete a contact form, Google Form, or book a meeting.

  • Booking details through Google Calendar and Acuity Scheduling links for consultations or meetings.

  • Payment or purchase information when you buy digital products via Gumroad, or when you pay for consultations via PayPal (processed directly through their secure payment systems — I do not store your card details).

  • Website usage data such as pages visited, scrolling, searches, time on site, and referral sources, collected via Squarespace and Google Analytics.

  • Social media engagement data if you interact with my linked social media profiles.

4. How I Use Your Information

Your information is used to:

  • Respond to enquiries and provide virtual assistant services.

  • Manage appointments and communications.

  • Process and deliver digital product purchases.

  • Improve website performance and user experience.

  • Learn about site traffic and activity.

  • Comply with legal and tax obligations.

5. Legal Basis for Processing

I process your personal data under the following lawful bases:

  • Contractual necessity — to perform services or respond to your requests.

  • Legal obligation — to meet record-keeping and tax requirements.

  • Legitimate interests — to manage and grow my business responsibly.

  • Consent — for optional communications such as newsletters (if applicable).

6. Sharing Your Data

I only share personal data with trusted third parties when necessary, such as:

  • Google (for Forms, Calendar, and Analytics).

  • Squarespace and Acuity Scheduling (for online booking and scheduling services)

  • Gumroad (for digital product transactions).

  • Email or cloud service providers used for business operations.

All third parties are required to handle your data securely and lawfully.

7. Data Retention

I keep personal data only as long as necessary to fulfil the purposes described above, comply with legal obligations, or resolve disputes. When no longer needed, data is securely deleted.

8. Your Data Rights

Under the UK GDPR, you have the right to:

  • Access your personal data.

  • Request correction or deletion.

  • Object to or restrict processing.

  • Withdraw consent (where applicable).

  • Lodge a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk.

To exercise your rights, contact me at hannakuyoro@gmail.com.

9. Security

I take reasonable steps to protect your personal data from loss, misuse, or unauthorised access using secure storage and reputable third-party tools.

10. International Data Transfers

Because I use international platforms such as Google, Gumroad and Squarespace, your data may be processed outside the UK. These companies comply with recognised data protection safeguards such as Standard Contractual Clauses (SCCs).

11. Updates to This Policy

I may update this Privacy Policy periodically. The latest version will always be available on this page, with the “last updated” date shown above.

Contact:

If you have any questions about this Privacy Policy or your data, please contact me at hannakuyoro@gmail.com.